Principle of written proceedings

From Encyklopedia Administracji Publicznej

PRINCIPLE OF WRITTEN PROCEEDINGS – the obligation imposed on public administration bodies which requires administrative matters to be dealt with in a form of a written or electronic document. The principle of administrative proceedings introduced in the interests of legal certainty and clarity was initially limited to the obligation to preserve or to act by drawing up a document in a paper form. Contemporary technological development enables the case to be settled with electronically (in particular using the → Electronic Platform for Public Administration Services). Procedures taken in administrative proceedings require preservation. Settlement of the case in writing refers not only to the actions that finalise the proceedings, but also to the sequence of acts during the proceedings. In general, there are two principles of procedural law that refer to the form of procedural actions: the principle of oralness and the principle of writtenness. The first one results from the process economy because it speeds up communication, which facilitates the process. On the other hand, the p.w.p. fine-tunes the precision of preserving the steps of the process. When the interest of the parties in the administrative proceedings speaks for it, and the provision of the law does not preclude it, a deviation from the p.w.p. may be allowed and the case may be settled orally, but the substance and important motives for such settlement should be preserved in the minutes or annotation signed by the party [ M. Szczegielniak, E. Zielińska ].

Literature: B. Adamiak, J. Borkowski, Postępowanie administracyjne i sądowoadministracyjne [Administrative and court-administrative proceedings], Warszawa 2016 ■ Postępowanie administracyjne [Administrative proceedings], ed. M. Wierzbowski, Warszawa 2008 ■ Z. Kmieciak, Zarys teorii postępowania administracyjnego [An outline of the theory of administrative proceedings], Warszawa 2014.