Encyklopedia Administracji Publicznej MW Pivot Skin

SYSTEM OF ELECTRONIC DOCUMENT MANAGEMENT (EDM) – an IT system for electronic document management allowing to perform office tasks in it, documenting the course of dealing with matters, as well as collecting and creating electronic documents. In EDM, all office activities and their documentation are carried out as part of the system, in particular the following: keeping register of incoming and outgoing mail and schedule of cases; adding decrement; making acceptance, in particular by signing electronic documents with an appropriate electronic signature, if separate regulations specify what type of electronic signature mentioned in the provisions on electronic signature is required to sign a given letter; carrying out other necessary registers or records that are possible to be implemented in the EDM system, excluding registers or records kept in specific types of IT systems other than EDM dedicated to dealing with certain types of matters; collecting all electronic documents assigned to relevant matters that are important for documenting the course of handling and resolving these matters. Modern administration uses mainly electronic documents. Documents created within a given public administration unit (the so-called internal documents) can be immediately created in electronic form as natural electronic documents, in this form registered, processed, stored, signed and sent. However, if the client (customer) requests a paper document, then it must be printed and signed by an authorized person. EDM is also the office archive [ K. Mroczka ].

Literature: Dokumentacja elektroniczna w podmiotach publicznych: zagadnienia podstawowe [Electronic documentation in public entities: basic issues], ed. G. Szpor, Warszawa 2013 ■ System EZD [The EDM System], [online] https://epodrecznik.mac.gov.pl/mediawiki/index.php?title=System_EZD [access: September 2017].